Occupation Profile

Industries Employing

Secretaries, Except Legal, Medical, and Executive
(SOC Code : 43-6014)
in California

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Exclude legal, medical, or executive secretaries and administrative assistants (43-6011 through 43-6013).

Employers usually expect an employee in this occupation to be able to do the job after Moderate-term on-the-job training (1-12 months) .

Occupational Wages[Top]
AreaYearPeriodHourly MeanHourly by Percentile
California 20221st Qtr$23.98$18.65$23.48$29.34

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Occupational Projections of Employment (also called "Outlook" or "Demand")[Top]
 AreaEstimated Year-Projected YearEmploymentEmployment ChangeTotal Job Openings
California 2018 - 2028246,900229,600-17,300-7.0249,350

View Projections for All Areas  About Projections

Job Openings from JobCentral National Labor Exchange[Top]
    Find a Zip code in California

Industries Employing This Occupation (click on Industry Title to View Employers List)[Top]
Industry Title
Number of Employers in State of California
Percent of Total
Employment for Occupation in State of California
Elementary and Secondary Schools 15,9859.4%
Employment Services 4,8123.8%
Colleges and Universities 1,7493.6%
Management & Technical Consulting Svc 33,0323.3%
Offices of Real Estate Agents & Brokers 45,6643.1%
Religious Organizations 25,7943.0%
Accounting and Bookkeeping Services 18,4852.5%
Insurance Agencies, Brokerages & Support23,4282.0%
Management of Companies and Enterprises 5,2122.0%
Activities Related to Real Estate 4,8402.0%
General Medical and Surgical Hospitals 1,5211.9%
Other Financial Investment Activities 24,4531.7%
Building Equipment Contractors 26,6771.5%
Offices of Physicians 46,0271.5%
Office Administrative Services 5,2481.5%
Professional and Similar Organizations 10,6151.2%
Computer Systems Design and Rel Services8,6191.1%
Junior Colleges 5021.1%
Residential Building Construction 25,5211.1%
Electronic Markets and Agents/Brokers 1,6221.1%
Lessors of Real Estate 25,3171.1%
Other Schools and Instruction 12,7541.0%
Individual and Family Services 29,3361.0%

About Staffing Patterns

Training Programs (click on title for more information)[Top]
Program Title
Administrative Assistant and Secretarial Science, General
Executive Assistant/Executive Secretary

About Training & Apprenticeships

About This Occupation (from O*NET - The Occupation Information Network)[Top]
Top Tasks (Specific duties and responsibilities of this job.)
Use computers for various applications, such as database management or word processing.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Complete forms in accordance with company procedures.
Maintain scheduling and event calendars.
Schedule and confirm appointments for clients, customers, or supervisors.
Make copies of correspondence or other printed material.

More Tasks for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Top Skills used in this Job
Writing - Communicating effectively in writing as appropriate for the needs of the audience.
Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
Speaking - Talking to others to convey information effectively.
Time Management - Managing one`s own time and the time of others.
Service Orientation - Actively looking for ways to help people.
Coordination - Adjusting actions in relation to others` actions.
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

More Skills for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Top Abilities (Attributes of the person that influence performance in this job.)
Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Comprehension - The ability to read and understand information and ideas presented in writing.
Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
Written Expression - The ability to communicate information and ideas in writing so others will understand.
Near Vision - The ability to see details at close range (within a few feet of the observer).
Speech Recognition - The ability to identify and understand the speech of another person.
Speech Clarity - The ability to speak clearly so others can understand you.

More Abilities for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Top Work Values (Aspects of this job that create satisfaction.)
Support - Occupations that satisfy this work value offer supportive management that stands behind employees.
Relationships - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment.

More WorkValues for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Top Interests (The types of activities someone in this job would like.)
Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

More Interests for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Alternate Titles
Administrative Secretaries; Office Assistants; Clerk Typists; Office Managers; Administrative Technicians; Administrative Associates; Administrative Support Assistants; Department Secretaries; and Personal Secretaries
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