Occupation Profile

Secretaries, Except Legal, Medical, and Executive

(SOC Code : 43-6014)

in California

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Exclude legal, medical, or executive secretaries and administrative assistants (43-6011 through 43-6013).

Employers usually expect an employee in this occupation to be able to do the job after Moderate-term on-the-job training (1-12 months) .

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Occupational Wages

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Area	Year	Period	Hourly Mean	Hourly by Percentile
				25th	Median	75th
California	2012	1st Qtr	$18.31	$14.03	$17.72	$22.15

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Occupational Projections of Employment (also called "Outlook" or "Demand")

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Area	Estimated Year-Projected Year	Employment		Employment Change		Annual Avg Openings
		Estimated	Projected	Number	Percent
California	2010 - 2020	168,700	177,900	9,200	5.5	3,170

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Job Openings from JobCentral National Labor Exchange

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Enter a Zip Code Find a Zip code in California

Within miles of Zip Code.

Industries Employing This Occupation (click on Industry Title to View Employers List)

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Industry Title

Number of Employers in State of California

Percent of Total
Employment for Occupation in State of California

Elementary and Secondary Schools

17,985

10.8%

Employment Services

6,297

4.4%

Religious Organizations

25,283

3.9%

Colleges and Universities

1,979

3.1%

Management & Technical Consulting Svc

28,222

2.3%

Offices of Real Estate Agents & Brokers

39,683

2.3%

Building Equipment Contractors

29,622

2.2%

Residential Building Construction

22,021

1.9%

Architectural and Engineering Services

23,211

1.9%

Insurance Agencies, Brokerages & Support

28,682

1.8%

Professional and Similar Organizations

7,994

1.4%

Management of Companies and Enterprises

914

1.2%

Building Finishing Contractors

18,636

1.1%

Electronic Markets and Agents/Brokers

2,823

1.1%

Lessors of Real Estate

26,756

1.0%

About Staffing Patterns

Training Programs (click on title for more information)

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Program Title

Administrative Assistant and Secretarial Science, General

Executive Assistant/Executive Secretary

About Training & Apprenticeships

About This Occupation (from O*NET - The Occupation Information Network)

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Top Tasks (Specific duties and responsibilities of this job.)

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

Locate and attach appropriate files to incoming correspondence requiring replies.

Open, read, route, and distribute incoming mail or other materials and answer routine letters.

Complete forms in accordance with company procedures.

Make copies of correspondence or other printed material.

Compose, type, and distribute meeting notes, routine correspondence, and reports.

Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

More Tasks for Secretaries, Except Legal, Medical, and Executive

Top Skills used in this Job

Speaking - Talking to others to convey information effectively.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Time Management - Managing one`s own time and the time of others.

Service Orientation - Actively looking for ways to help people.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Coordination - Adjusting actions in relation to others` actions.

Social Perceptiveness - Being aware of others` reactions and understanding why they react as they do.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

More Skills for Secretaries, Except Legal, Medical, and Executive

Top Abilities (Attributes of the person that influence performance in this job.)

Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.

Oral Expression - The ability to communicate information and ideas in speaking so others will understand.

Written Comprehension - The ability to read and understand information and ideas presented in writing.

Speech Recognition - The ability to identify and understand the speech of another person.

Speech Clarity - The ability to speak clearly so others can understand you.

Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

More Abilities for Secretaries, Except Legal, Medical, and Executive

Top Work Values (Aspects of this job that create satisfaction.)

Support - Occupations that satisfy this work value offer supportive management that stands behind employees.

Relationships - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment.

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Top Interests (The types of activities someone in this job would like.)

Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

More Interests for Secretaries, Except Legal, Medical, and Executive

Alternate Titles

Administrative Secretaries; Office Assistants; Clerk Typists; Office Managers; Administrative Technicians; Administrative Associates; Administrative Support Assistants; Department Secretaries; and Personal Secretaries.