Occupation Profile

Executive Secretaries

(SOC Code : 43-6011)

in California

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Exclude "Secretaries" (43-6012 through 43-6014).

Employers usually expect an employee in this occupation to be able to do the job after Moderate-term on-the-job training (1-12 months) .

Occupational Wages

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Area	Year	Period	Hourly Mean	Hourly by Percentile
				25th	Median	75th
California	2012	1st Qtr	$25.55	$19.34	$24.25	$30.91

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Occupational Projections of Employment (also called "Outlook" or "Demand")

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Area	Estimated Year-Projected Year	Employment		Employment Change		Annual Avg Openings
		Estimated	Projected	Number	Percent
California	2010 - 2020	144,600	165,200	20,600	14.2	4,000

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Job Openings from JobCentral National Labor Exchange

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Enter a Zip Code Find a Zip code in California

Within miles of Zip Code.

Industries Employing This Occupation (click on Industry Title to View Employers List)

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Industry Title

Number of Employers in State of California

Percent of Total
Employment for Occupation in State of California

Elementary and Secondary Schools

17,985

4.6%

Colleges and Universities

1,979

4.2%

Employment Services

6,297

4.1%

Management & Technical Consulting Svc

28,222

4.1%

Management of Companies and Enterprises

914

3.6%

Architectural and Engineering Services

23,211

3.4%

Offices of Real Estate Agents & Brokers

39,683

3.0%

Motion Picture and Video Industries

6,338

2.7%

Accounting and Bookkeeping Services

24,363

2.4%

Computer Systems Design and Rel Services

9,933

2.3%

Activities Related to Real Estate

7,464

2.1%

Other Financial Investment Activities

18,151

2.1%

Scientific Research and Development Svc

5,742

2.0%

Religious Organizations

25,283

1.9%

General Medical and Surgical Hospitals

1,393

1.9%

Insurance Carriers

4,763

1.8%

Insurance Agencies, Brokerages & Support

28,682

1.7%

Legal Services

57,499

1.3%

Office Administrative Services

2,198

1.3%

Advertising and Related Services

11,500

1.1%

Security & Commodity Investment Activity

1,563

1.1%

Depository Credit Intermediation

9,651

1.1%

Electronic Markets and Agents/Brokers

2,823

1.0%

Building Equipment Contractors

29,622

1.0%

Junior Colleges

171

1.0%

Individual and Family Services

18,414

1.0%

Nonresidential Building Construction

16,804

1.0%

About Staffing Patterns

Training Programs (click on title for more information)

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Program Title

Administrative Assistant and Secretarial Science, General

Executive Assistant/Executive Secretary

About Training & Apprenticeships

About This Occupation (from O*NET - The Occupation Information Network)

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Top Tasks (Specific duties and responsibilities of this job.)

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.

Answer phone calls and direct calls to appropriate parties or take messages.

Attend meetings to record minutes.

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

Greet visitors and determine whether they should be given access to specific individuals.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

File and retrieve corporate documents, records, and reports.

Open, sort, and distribute incoming correspondence, including faxes and email.

Make travel arrangements for executives.

More Tasks for Executive Secretaries and Administrative Assistants

Top Skills used in this Job

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Speaking - Talking to others to convey information effectively.

Service Orientation - Actively looking for ways to help people.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Coordination - Adjusting actions in relation to others` actions.

Time Management - Managing one`s own time and the time of others.

Social Perceptiveness - Being aware of others` reactions and understanding why they react as they do.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

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Top Abilities (Attributes of the person that influence performance in this job.)

Written Comprehension - The ability to read and understand information and ideas presented in writing.

Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.

Oral Expression - The ability to communicate information and ideas in speaking so others will understand.

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Top Work Values (Aspects of this job that create satisfaction.)

Relationships - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment.

Support - Occupations that satisfy this work value offer supportive management that stands behind employees.

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Top Interests (The types of activities someone in this job would like.)

Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

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Alternate Titles

Executive Assistants; Administrative Secretaries; Office Managers; Administrative Coordinators; Administrative Associates; Executive Administrative Assistants; Administrative Aides; and Administrative Services Assistants.