Detailed Guide forBookkeeping, Accounting, and Auditing Clerks in California
May also be called: Accounting Clerks; Accounts Payables Clerks; Accounting Assistants; Bookkeepers; Accounts Receivable Clerks; Accounting Associates; Fiscal Technicians; Accounting Representatives; Accounting Technicians, and Audit Clerks
What Would I Do?
Bookkeeping, Accounting, and Auditing Clerks are an organization’s financial record keepers. They update and maintain accounting records, including those which tabulate expenditures, receipts, accounts payable and receivable, and profit and loss.
They represent a wide range of skills and knowledge, from Full-Charge Bookkeepers who can maintain an entire company’s books, to Accounting Clerks who handle a specific account. All of these Clerks make numerous computations each day and must be increasingly more comfortable using computers to calculate and record data.
Bookkeeping Clerks keep complete, up-to-date, and accurate records of accounts and financial arrangements. They verify and enter information into journals and ledgers or into a computer. Bookkeepers periodically balance the books and compile reports and financial statements. They also receive, record, bank, and pay out cash. These Clerks may calculate employee wages from records or time cards and issue payroll checks.
Accounting Clerks calculate, post, and verify basic financial information used to produce and maintain financial and statistical documents. Some of the work includes posting accounts receivable and payable, preparing and making bank deposits, recording payrolls, maintaining inventory records, purchasing supplies, and preparing purchase orders and expense reports. Accounting Clerks may also make schedules, sort documents, and file bills.
Auditing Clerks review records to determine if the figures and calculations by other workers are accurate. They examine documents such as expense accounts, commission payments, cash receipts, bank records, and inventory records. They compute percentages and totals and compare results to financial records. They also correct errors or note mistakes that need to be corrected.
Important Tasks and Related Skills
Each task below is matched to a sample skill required to carry out the task.
|View the skill definitions|
|Task||Skill Used in this Task|
|Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.||Mathematics|
|Operate computers programmed with accounting software to record, store, and analyze information.||Perceptual Speed|
|Comply with federal, state, and company policies, procedures, and regulations.||Reading Comprehension|
|Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.||Critical Thinking|
|Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.||Near Vision|
|Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.||Time Management|
|Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.||Problem Sensitivity|
|Code documents according to company procedures.||Information Ordering|
|Access computerized financial information to answer general questions as well as those related to specific accounts.||Clerical|
|Perform general office duties such as filing, answering telephones, and handling routine correspondence.||Oral Comprehension|
Below is a definition for each skill.
|View the tasks to skills list|
|Mathematics||Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.|
|Perceptual Speed||The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.|
|Reading Comprehension||Understanding written sentences and paragraphs in work related documents.|
|Critical Thinking||Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.|
|Near Vision||The ability to see details at close range (within a few feet of the observer).|
|Time Management||Managing one's own time and the time of others.|
|Problem Sensitivity||The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.|
|Information Ordering||The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).|
|Clerical||Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.|
|Oral Comprehension||The ability to listen to and understand information and ideas presented through spoken words and sentences.|
Bookkeeping, Accounting, and Auditing Clerks work in a temperature controlled office environment. They often have to sit for extended periods while reviewing detailed data. Clerks must take proper precautions to avoid muscle strain, backaches, headaches, or repetitive motion injuries that could result from using computers on a daily basis.
Many Clerks work regular business hours and a standard 40-hour week. A substantial number work part time. Full-time and part-time Clerks may work some evenings and weekends. Bookkeeping, Accounting, and Auditing Clerks may work longer hours to meet deadlines at the end of the fiscal year, during tax time, or when monthly or yearly accounting audits are performed. Those who work in hotels, restaurants, and stores may put in overtime during peak holiday and vacation seasons.
Will This Job Fit Me?
People who enjoy work activities that follow set procedures and routines might like this type of job. Those who prefer working with data and detail, and who prefer work that has precise standards, might also enjoy this work. Accounting occupations satisfy those with realistic interests. This work also appeals to those who like working where the lines of authority are clear.
What Wages and Benefits Can I Expect?
Earnings for Bookkeeping, Accounting, and Auditing Clerks often vary by firm, level of experience, and workload assigned.
The median wage in 2016 for Bookkeeping, Accounting, and Auditing Clerks in California was $43,615 annually, or $20.97 hourly. The median is the point at which half of the workers earn more and half earn less.
In general, full-time Bookkeeping, Accounting, and Auditing Clerks are offered medical and dental insurance, vacation and sick leave, and retirement benefits.
What is the Job Outlook?
The large size of this occupation ensures plentiful job openings in California, including many opportunities for temporary and part-time work. Those who can carry out a wider range of bookkeeping and accounting activities will be in greater demand than specialized Clerks. Certified bookkeepers and those with several years of accounting or bookkeeper experience will have the best job prospects.
Nationally, about seven percent of Bookkeeping, Accounting, and Auditing Clerks are self-employed.
Projections of Employment
In California, the number of Bookkeeping, Accounting, and Auditing Clerks is expected to decline between 2014 and 2024.
|Estimated Employment and Projected Growth|
Bookkeeping, Accounting, and Auditing Clerks
(Estimated Year-Projected Year)
Due to Net
|View Projected Growth for All Areas|
Annual Job Openings
In California, an average of 1,880 job openings due to net replacement needs is expected per year for Bookkeeping, Accounting, and Auditing Clerks.
|Estimated Average Annual Job Openings|
Bookkeeping, Accounting, and Auditing Clerks
|Jobs From Growth||Jobs Due to|
|View Data for All Areas|
How Do I Qualify?
Education, Training, and Other Requirements
Although a college degree is rarely required, graduates may accept Bookkeeping, Accounting, and Auditing Clerk positions to get into a particular company or to enter the accounting or finance field with the hope of eventually being promoted to professional or managerial positions.
Experience in a related job and working in an office environment also is recommended. Employers prefer workers who are computer literate with knowledge of word processing and spreadsheet software.
Once hired, Bookkeeping, Accounting, and Auditing Clerks usually receive on-the-job training. Under the guidance of a supervisor or other senior worker, new employees learn company procedures. Some formal classroom training also may be necessary, such as training in specific computer software. Bookkeeping, Accounting, and Auditing Clerks must be careful, orderly, and detail-oriented in order to avoid making errors and to recognize errors made by others. These workers also should be discreet and trustworthy, because they frequently come in contact with confidential material. In addition, all Bookkeeping, Accounting, and Auditing Clerks should have a strong aptitude for numbers.
Early Career Planning
High school students interested in pursuing this type of work should take business math, algebra, keyboarding, and computer classes to learn basic accounting software programs.
Apprenticeship and Work Study Programs
In many areas of California, Regional Occupational Programs (ROPs) exist for students who want to learn about the accounting field. Some programs offer paid work-study positions.
Where Can I Find Training?
There are two ways to search for training information:
Contact the schools you are interested in to learn about the classes available, tuition and fees, and any prerequisite course work.
Where Would I Work?
The largest industries employing this occupation are as follows: The largest industries employing Bookkeeping, Accounting, and Auditing Clerks are as follows:
|Industry Title||Percent of Total Employment for Occupation in California|
|Accounting and Bookkeeping Services ||7.2%|
|Management of Companies and Enterprises ||3.8%|
|Local Government ||3.7%|
|Office Administrative Services ||2.4%|
|Employment Services ||2.2%|
Finding a Job
Online job opening systems include JobCentral at www.jobcentral.com and CalJOBSSM at www.caljobs.ca.gov.
To find your nearest One-Stop Career Center, go to Service Locator. View the helpful job search tips for more resources. (requires Adobe Reader).
Yellow Page Headings
You can focus your local job search by checking employers listed online or in your local telephone directory. Below are some suggested headings where you might find employers of Bookkeeping, Accounting, and Auditing Clerks.
- Accounting Services
- Employment Agencies – Temporary
Find Possible Employers
To locate a list of employers in your area, go to "Find Employers" on the Labor Market Information Web site:
- Select one of the top industries that employ the occupation. This will give you a list of employers in that industry in your area.
- Click on "View Filter Selections" to limit your list to specific cities or employer size.
- Click on an employer for the street address, telephone number, size of business, Web site, etc.
- Contact the employer for possible employment.
Where Could This Job Lead?
Bookkeeping, Accounting, and Auditing Clerks usually advance by taking on more responsibilities in the same occupation for higher pay or by transferring to a closely-related occupation. Most companies promote individuals to office and administrative support supervisory and managerial positions from within their organizations. Clerks who acquire additional skills, experience, and training improve their advancement opportunities. With appropriate experience and education, some Bookkeeping, Accounting, and Auditing Clerks become accountants or auditors.
Below is a list of occupations related to Bookkeeping, Accounting, and Auditing Clerks with links to more information.
|Billing and Posting Clerks||Profile|
|Loan Interviewers and Clerks||Profile|
|Office Clerks, General||Guide|
|Payroll and Timekeeping Clerks||Profile|
|Secretaries and Administrative Assistants, Except Legal, Medical, and Executive||Guide|
These links are provided for your convenience and do not constitute an endorsement by EDD.
For the Career Professional
The following codes are provided to assist counselors, job placement workers, or other career professionals.